Contracts Officer TPT 02774

Texas Education Agency in Gainesville, VA

  • Industry: Legal - Attorney - Corporate
  • Type: Part Time
  • Compensation: $136,790.00 - 136,790.00 / Year*
position filled
Job Description

Performs difficult technical work involving the preparation of purchase orders, preparation and execution of formal solicitation documents, contracts (Amendments, Single use, Rider, Term), statements of work, and other purchasing activities; does related work as required. Must be able to work independently within established policies, procedures, and purchasing regulations. Work is performed under the general supervision of the Procurement Administrator.

This is a temporary part-time position and will not exceed twenty-eight (28) hours a week.

Examples of Duties

Processing purchasing requisitions and preparing purchase orders; preparing and maintaining county contracts; performing general office duties; preparing and maintaining detailed files and records.

Processes purchase requisitions and prepares purchase orders;

Reviews purchase requests to determine requirements for competitive formal solicitations, written quotations, etc., in accordance with State and local procurement laws;

Facilitates interactions between Suppliers/vendors/Contractors and County personnel on all Procurement related activities to include but not limited to: arrangement Deliverables, resolution of problems and conflicts. other problems as necessary;

Manages Formal Solicitations (IFB/RFP) -

Review, Edit, Assist in specification development

Formulate, Review, Edit solicitation documents

Posts Solicitation packages

Receives Bids and Proposals, Facilitates Bid Openings

Tabulates bids and evaluates bids for compliance with terms;

Distributes copies of proposals and bids received, prepares all necessary

correspondence to selection committee;

Facilitates Reference Checks

Assists RFP evaluation committees with procedures, score sheet formats, meeting, and

evaluation committee findings;

Responsible for surplus property sales, auctions, and serves as the cashier for any monies received;

Establishes and maintains systems to insure accountability and controls;

Provides procurement guidance and direction to County offices and agencies;

Assists in the development of internal procedures and regulations;

Conducts transactions and communicates with vendors in matters regarding knowledge or rules, procedures, policies, precedents, and activities;

Supplies information involving facts and interpretations;

Composes correspondence and prepares reports independently or from oral instruction;

Performs research duties;

Stays current and informs department of new guidelines, regulation updates, and changes in procurement procedures, and laws;

Maintains control of office files related to Procurement, to include Records Management;

Performs related tasks as required.

Typical Qualifications

Thorough knowledge of State and local procurement procedures and regulations; thorough knowledge of sources of supply of goods and services including local sources and products available through State and cooperative purchasing agreements; thorough knowledge of contracting methods including formal advertising and negotiation, contract types, principles, procedures, and applicable legal requirements regarding contracts; thorough knowledge of preparation of specifications and invitations to bid; knowledge of computerized purchasing systems, computer software; ability to deal courteously and diplomatically with representatives of businesses and industries; ability to communicate effectively both orally and in writing; ability to establish and maintain effective working relationships.

Supplemental Information

Associate's Degree in Business Administration, Public Administration, or a related field, with a minimum of three to five years in procurement related work and experience with automated procurement processing systems or any combination of education, training, and/or experience that provides the necessary knowledge, skills, and abilities.

Associated topics: attorney corporate, business, compliance, compliance office, corporate, counsel, internal, legal department, llp, market

* Estimated salary

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