virginia | CAPMM Administrative Specialist - George Mason University in Hampton, VA

CAPMM Administrative Specialist - George Mason University

  • George Mason University
  • $59,240.00 - 91,480.00 / Year *
  • 903 Enterprise Pkwy
  • Hampton, VA 23666
  • Full-Time
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CAPMM

The George Mason University, Center for Applied Proteomics and Molecular Medicine in the College of Science invites candidates to apply for our Administrative Specialist position. George Mason University has a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff, and strongly encourages candidates to apply who will enrich Masons academic and culturally inclusive environment.

Responsibilities:

The CAPMM Administrative Specialist serves as the primary administrative assistant for the center and its co-directors. In this capacity, the incumbent provides administrative support to the co-directors, researchers, and staff; provides administrative support to the research-related activities of the center; initiates, processes, and coordinates the human resources activities for the center; coordinates travel arrangements; and makes routine purchases in collaboration with other center staff.

Specific duties include, but are not limited to:

  • Serve as the initial point of contact for the center with external constituencies;
  • Maintain the calendars of the center directors;
  • Order and maintain supplies;
  • Prepare and track work orders;
  • Track research project deadlines to ensure timely submissions;
  • Support the CAP/CLIA recertification process;
  • Support participants in the centers research studies;
  • Interface with doctors, patients, and students who seek information about clinical trials, medical consultations, and research training opportunities;
  • Initiate all Human Resources processes for the center;
  • Serve as Search Committee Coordinator for all searches in the center; and
  • Advise center faculty and staff on hiring guidelines, processes, and restrictions as needed;
  • Make travel and hotel arrangements for center researchers travelling domestically and internationally; and
  • Make routine office purchases.
  • Required Qualifications:
  • Bachelors degree or equivalent combination of education and experience;
  • Knowledge of general office procedures, systems and equipment;
  • Working knowledge of basic human resources principles;
  • Intermediate experience with the Microsoft Office suite of programs and an aptitude for learning specialized software such as Ellucian Banner;
  • Experience interfacing with diverse customers;
  • Strong organization skills and attention to detail;
  • Excellent interpersonal communication skills with a diverse group of internal and external stakeholders.
  • Ability to work well with others;
  • Ability to effectively navigate complex situations;
  • Ability to multitask;
  • Ability to self-initiate tasks and bring them to closure; and
  • Appropriate standing at the university to be eligible to receive and maintain access to Mason administrative systems (i.e.: Banner, Travel, Purchase Card).
  • Preferred Qualifications:
  • Experience working at a large, public institution of higher education; and/or
  • Experience working in a research center.
  • About us:

    The mission of the Center for Applied Proteomics and Molecular Medicine (CAPMM) is to: a) create new technologies and make basic science discoveries in the field of disease pathogenesis b) apply these discoveries and technologies to create and implement strategies for disease prevention, early diagnosis and individualized therapy. The primary emphasis of our disease research is cancer, but new technologies developed in the center are being applied to a number of important human diseases including cardiovascular disease, diabetes, and obesity, as well as liver, ocular, neurodegenerative and infectious diseases. For more information about CAPMM, visit

    The College of Science blends traditional science education with sought-after programs in molecular medicine, climate dynamics, planetary science, forensic science, environmental studies, and geoinformation science to prepare students for exciting careers at the cutting edge of interdisciplinary scientific domains. While serving as a vital community and regional resource for teaching and learning through hands-on programming for kindergarten through 12th grade (K12) students, teacher training, and outreach programs, the college also undertakes pioneering research endeavors that offer insight and solutions to the complex issues that challenge todays world. For more information about the College of Science, visit


    Associated topics: accountant ii, administrative assistant ii, administrative support specialist, aide, budget, coordinator, information technology support, information technology systems analyst, relations, secretary


    * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.